Last updated: October 2026 AHA Filing Co Limited Support: [email protected] 1. Who We Are 1.1 This Privacy Policy explains how AHA Filing Co Limited operates swiftdissolve.co.uk ("we", "us", "our"), collects, uses, and protects your personal data when you use our online document preparation platform at swiftdissolve.co.uk. 1.2 AHA Filing Co Limited is registered in England and Wales under Company Number [COMPANY NUMBER UK], with our registered office at [address]. For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, we are the Data Controller. 1.3 If you have any questions about this Privacy Policy or how we handle your data, please contact our Data Privacy team at: [email protected]. 2. The Data We Collect When you use our platform or complete our online questionnaire, we collect only the information necessary to prepare and submit your company strike-off documentation: • Company & Director Details: Company name, registration number, registered address, director full names, email addresses, telephone numbers, and date of cessation of trading. • Stakeholder Information (where applicable): Names and contact/postal details of co-directors, shareholders, or relevant stakeholders required for statutory strike-off forms and optional notification templates. • Payment & Transaction Data: Transaction references, billing summaries, and payment status processed via Stripe. We do not collect, store, or have access to your full credit or debit card numbers on our servers. • Technical & Usage Data: IP address, browser type, submission timestamps, and email delivery logs used for security, fraud prevention, and proof of service delivery. 3. How and Why We Use Your Data (Lawful Basis) We process your personal data strictly under the following lawful bases under the UK GDPR: • Performance of a Contract (Article 6(1)(b)): To prepare your DS01 application, board resolutions, and optional closure templates; to check your details for clerical errors; to submit your filing to Companies House; and to send you draft approvals and status updates. • Legal Obligation (Article 6(1)(c)): To maintain accurate accounting, tax, and transaction records as required by UK law. • Legitimate Interests (Article 6(1)(f)): To maintain platform security, verify proof of delivery, prevent fraudulent filings, and respond to customer support enquiries. 4. Who We Share Your Data With We never sell, rent, or trade your personal data. We share your information only with trusted third parties necessary to deliver our service: • Companies House: To electronically submit your voluntary strike-off (DS01) application (note that information filed with Companies House becomes part of the public register by law). • Payment Processor (Stripe): To securely process your one-off payments and handle payment authentication. • Cloud & Email Infrastructure Providers: Secure hosting, database, and transactional email providers (such as Cloudflare and encrypted email servers) used to operate our web platform and deliver your documents. 5. International Data Transfers As an online platform operated remotely, your data may be processed or accessed by our authorised administrative and technical personnel or cloud service providers located outside the United Kingdom. Whenever personal data is accessed or transferred outside the UK, we ensure it is protected by strict security controls and appropriate legal safeguards in accordance with the UK GDPR, including the UK International Data Transfer Agreement (IDTA) or Standard Contractual Clauses (SCCs). 6. Data Security & Retention 6.1 Security: All data transmitted between your browser and our platform is protected using 256-bit SSL/TLS encryption, and access to customer questionnaire data is strictly restricted to authorised personnel preparing your filing. 6.2 Retention: We retain order records, filing confirmations, and transaction logs for up to 6 years from the date of your transaction to comply with UK statutory accounting requirements and to maintain proof of service delivery. 7. Your Data Protection Rights Under the UK GDPR, you have the right to: • Request access to a copy of the personal data we hold about you; • Request correction of any inaccurate or incomplete personal data before filing; • Request erasure of your personal data (subject to our legal obligation to retain transaction records and noting that data already filed with Companies House sits on the statutory public register); • Object to or request restriction of processing in certain circumstances. To exercise any of these rights, please email us at [email protected]. You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk, though we kindly ask that you contact us first so we can resolve any concern promptly. 8. Cookies Our website uses essential cookies required for form security, session continuity, and secure Stripe checkout processing. You can manage or disable non-essential cookies at any time through your browser settings. 9. Updates to This Policy We may update this Privacy Policy from time to time. The latest version will always be published on this page with the updated revision date. 10. Contact Us Email: [email protected]